Trustee Board

Trustees work together to make sure Groups, Districts, and Counties:

Manage money well

• Have enough money for now and in the future. This means having a reserves policy and making sure fundraising takes place, if it’s needed.
• Have a budget in place. Trustees then agree how to manage the budget with other volunteer teams.

Follow Scouts policies and relevant legislation

• Follow POR, key policies (including safety, safeguarding, data protection, and equality, diversity and inclusion), and charity regulations.
• Follow employment law if staff are employed, and act as a responsible employer in line with relevant legislation and Scout values. Make sure effective line management is in place for each staff member, which can be delegated to others.

Create Trustees Annual Report and Statement of Accounts

• Have Statement of Accounts audited by an appropriate person before the Annual General Meeting. If they’re a registered charity, they’ll need to share it with the charity regulator.
• Hold an Annual General Meeting (AGM).

Look after buildings, insurance and property

• Look after records of ownership of property and equipment.
• Have the right insurance for people, buildings, and equipment.
• Make sure buildings and equipment are working well.

Manage risks

• Maintain a risk register and put the right risk mitigations in place.

Help the charity to operate well, today and in the future

• Work with Lead Volunteers to meet their charity aims.
• Champion Our Volunteering Culture, and make sure volunteers are aware of it, reflect on it, commit to it, and apply it in their teams.

In carrying out the above, Trustees also:

• Make sure records of Trustee Board meetings are kept, and complete any actions that are agreed.
• Run open selection processes for appointing Trustees.
• Co-opt Trustees onto the Board if they need people with particular skills or knowledge.
• Get expert advice, if needed. This could be on health and safety, managing money, buildings, equipment, or employment.
• Network with other Scouts Trustees to share knowledge and experience.
• All Trustees are equally responsible, but they might decide to split the tasks between them.